Trophy Fundraiser
Pick a Date. Pay for the Hardware.
Every player gets their own calendar. Family claims a November date and gives that amount — Day 3 = $3, $465 per player — and you keep 100% of calendar donations. A 30-day month raises $465; a 31-day month raises $496.
32 days to the awards night.
Example calendar · what yours will look like
Sponsor a Trophy
Medals for the roster, hardware for the case — your date makes it happen. Day 3 = $3.
What is a trophy fundraiser?
A trophy fundraiser is a pick-a-date calendar fundraiser that pays for the end-of-season hardware: the trophies, the medals, the plaques, the banquet. Every player gets their own calendar under the booster club's campaign; family and friends pick a November date on that player's calendar, the date is the price, and every claim shows their name and a message for the player. Awards night is the deadline.
How a trophy fundraiser fills in 72 hours
Real numbers, real calendar. One youth basketball club, two waves, hour by hour — including the launch-timing mistake worth avoiding.
Launched late on a Sunday night
The calendar went live at 11:32 PM on a Sunday. The first gift came 36 hours later. Compare: weekday-evening launches on this playbook see a first gift in under two hours.
All 58 gifts came through the players’ personal links
Once the links reached families, the calendar behaved normally: 71% of gifts carried a message, average gift $17.14.
$358 by day 5
Peak hour 3 PM — after-school pickup. Two-thirds of the money came in two distinct waves a week apart.
A week with $21 total
No team message went out. Seven days produced two gifts.
The second wave arrived on its own — a week late
$209, $140 and $132 on three consecutive days once families circled back. A day-5 nudge would have pulled that week forward.
Launch on a weeknight, nudge on day 5
Two changes — a Tuesday-evening launch and one team message on day 5 — and this calendar's two waves become one.
Launch on a weeknight in October. Every player joined the first night. Nudge on day 5.
Build the team campaign and go live on a Tuesday or Wednesday evening in October, when the awards night is being planned. Players join through the club's link and each gets a personal calendar by email that night. Expect the money in the first week, then one team message on day 5 — the club above skipped it and waited a week for its second wave.
Everything a trophy fundraiser needs
Built for the booster club that pays for the trophies out of pocket every year: one campaign, a calendar per player, and the hardware paid for before awards night.
The date is the amount
30 November dates per player, each a trophy. No amounts to invent, no dues letter — Day 14 is $14, Day 30 is $30.
Keep 100% of calendar donations
Funds land in the booster club's own Stripe or Square account. Givers cover a small service fee at checkout, shown before they pay.
Apple Pay · Google Pay · Cash App
Tap a date, pay in seconds. No account, no app download — a web link on every phone.
A calendar per player
Every player joins with the club's link and gets their own calendar and QR code by email. The leaderboard shows every player's total.
Live totals & receipts
Watch every player's total climb from your phone. Every giver gets an automatic receipt with the club's name on it.
One link per player, one QR
Each player shares their own link with family.
Trophy fundraiser ideas that fill the calendar
- 01
Launch on a weeknight in October
The awards night gets planned in October. A calendar that goes live on a Tuesday evening is filled before the trophies are ordered — and it starts a day and a half faster than a Sunday-night launch.
- 02
Every player joins the first night
Share the club's join link in the team group text after practice. Each player who joins gets their own calendar and QR code by email that night.
- 03
Grandparents take the 30th
Ask every player to text their calendar to a grandparent first and ask them to claim the last date. A claimed 30th on day one pulls the rest.
- 04
Season memories on the supporter wall
Every claim shows a name and a message. Ask family to write their favorite moment of the season in the message field, and read the wall at the banquet.
- 05
Print each player's QR code on the roster
Every player's calendar gets its own QR code. Put the roster with QR codes on the concession-stand table — a scan lands on that player's calendar.
- 06
Set the calendar to 2× for a championship season
Championship rings need more than $465 a player. The 2× date-pricing setting makes the 14th $28 and a full month $930 per player.
- 07
Team leaderboard at practice
The leaderboard shows every player's total. Post it in the gym before each practice — the competition before the competition.
- 08
Keep the banquet free
With the calendar covering the hardware and the banquet, nobody sells tickets to the awards night, and every gift lands with a receipt.
- 09
Send the team message on day 5
The team message tab emails every player's family at once. Skip it and the second wave arrives a week late — the real club above learned that the hard way.
- 10
Post the filled calendars at awards night
Print the top calendars with every name on them. Next season, share the campaign again and the same families come back.
How a trophy fundraiser works
Build the team campaign.
Pick the Trophy Fund template, set the goal per player, and share the club's join link. Every player who joins gets their own calendar. Built in minutes.
Families pick a date.
Players share their own link with family and friends. People tap a date, type a name, and pay with what's already on their phone.
Keep 100% of calendar donations.
Payouts go to the booster club's own Stripe or Square account. Trophies, medals, the banquet — paid for before awards night.
More school and team calendars
Fun Run
Collect every pledge before the first lap.
See the calendar →
Team Travel
Get the whole team to every away game.
See the calendar →
Tournament Fees
Entry fees covered before the bracket drops.
See the calendar →
Team Uniforms
New kits for the whole roster.
See the calendar →Trophy Fundraiser FAQ
How much can a trophy fundraiser raise?
All 30 November dates claimed totals $465 per player at standard pricing. Twelve players on one campaign is $5,580 at full claim; real team campaigns fill 60–85% of their dates. Set the calendar to 2× and each player raises up to $930.
How does a team calendar work?
The booster club builds one campaign and shares a join link. Every player who joins gets their own calendar and QR code by email, family claims dates on that player's calendar, and the leaderboard shows every player's total.
What does a trophy fundraiser cost to run?
Building and running a campaign is free. Givers pay a small service fee at checkout, shown before they pay, and the club keeps 100% of calendar donations. The fee is described in full in our Terms of Service.
When should a trophy fundraiser start?
Whenever you are ready. This is 2026: click and text, they pick a date and give. Most groups run it in the month before the event so the money is in before it is booked.
Does every player need an account?
No. Players join through the club's link with a name and an email, and their calendar and QR code arrive by email. Givers need nothing at all.
When does the money arrive?
Donations settle into the club's own Stripe or Square account. With Stripe, the standard schedule pays out to your bank after 7 days; Square follows its own payout schedule. Either way, payouts run on a regular cycle and go to your bank automatically — you don't have to do anything.
Do givers need an account?
No. It's a web link: tap a date, enter a name, pay with Apple Pay, Google Pay, Cash App, or card.
- Sports fundraisers hub9 team calendars, one per player
- Sports team calendar fundraiserUniforms, travel, and gear, one calendar per player
- Cheer & dance calendar fundraiserComp fees, uniforms, travel
- How much can you raise?Calendar fundraiser calculator: participants in, total out
- The trophy fund guideThe step-by-step post for this calendar
Updated September 12, 2026
Fund every date this season.
Free to build. Connect Stripe or Square to go live. Keep 100% of calendar donations.
Start the Trophy calendar